Vast things to do It is practical guide that you can easily master the "GTD" that you can easily clean up by managing the list

ByAdam Walker Cleaveland

As I spend everyday I have a huge task to do from what I want to do, such as "I will buy a tissue for my return home and go home" and "I want to change the room" Because it occurs, what makes you tired only by thinking about how to do "doing". A task management system that allows you to easily organize what you do in the mind, reduce what you think and do things without stressGetting Things DoneA practical guide that you can master by just reading "GTD (GTD)" is summarized in the content of one book level.

GTD in 15 minutes - A Pragmatic Guide to Getting Things Done
https://hamberg.no/gtd/


◆ What is "GTD"?
"GTD (Getting Things Done)" which means "to carry out things" is a kind of life hack that individuals can do their own tasks and projects. Not only "to carry out things", but also to increase productivity without stress, from a big task such as "to invent the best thing ever" to call Ada on August 25 to cheese cake recipe We will record all the things that will lead to simple tasks like talking about ". It only seems like a common ToDo list, but by outputting all tasks such as "Carrying a bicycle to a bicycle shop to a bicycle shop" that leads to a task of "putting out the bicycle for repair next week" You can reduce the number of things to remember to finish the task, stress will be reduced and you will be able to use valuable brain capacity for other things.

As a mechanism, it is possible to create a list with a computer with a simple continuation list that can be done with children as long as they have paper and pencils. We will use multiple "lists" as to how we practice GTD in practice.

◆ "In" list
"In list" is the first step to start GDT, a list to write down ideas and tasks that you may have come up with suddenly. I'd like to write about "I do not want you to bake carrot cake?" Or the circus I thought as "I want to go!" It is recommended to use notes and smartphones by making the bounds until writing down as low as possible. It is OK even if you write down the In list in multiple places, the thing to keep in mind is that it is the purpose of reducing the workload of the brain by writing out what you came up with soon.

First of all, I will write out as long as I can think of "I want to do" and "what I have to do" over an hour or more. This is the brain's "Open loop controlSo I'd like to change the position of the toothbrush, "" I want to return the borrowed tea cup to my aunt, "" I want to paint the bed and change colors, "and so on, all in the In list Let's. When the In list is filled with a large number of items, things that have been retained in the brain are discharged, but processing of the list is then required.

Next, we will process the completed list, but we will first classify each item as "practical" or not. For example, if there is an item "Study Indonesian," think "Whether it is necessary immediately?" When the answer is NO, the "Sometime / perhaps listIt is said to move it to. Furthermore, if you want to remind you later, such as "I read an interesting article but could not understand! I have to read back later", write it out on the calendar,Memorandum fileIt is to divide it into. Then we will process the "practical items" remaining in the In list in order from the top.

What you think about list processing is what to do with "physical / visual action" necessary to complete the task. To think about this "physical / visible behavior" is the most important factor in GTD, not short-circuiting like "cake" or "lottery", but rather "email Arthur and Camille to eat cake Remind me of the promise to bake ", I think what I will do to complete the task.

At this time, items left in the In list are "preparatory" until the completion by writing out the task or sorting out, so if you think of it for several seconds, It is getting. It said that it has the effect of greatly lowering the stress to the task execution. Where we found the path to completion of the task, next we will consider whether the action will end within 2 minutes or not. Tasks that end in less than two minutes, such as "Mail videos of cats laughable at grandma" are executed immediately, but if it takes more than two minutes, do not process and calculate how long it will take to finish.

Tasks for which we know the time to finish, if there is a deadline,calendar"Or write out the task you want to finish as soon as possible"Next action list". If it is a task that is not in a hurry, or if it is a task that can not be immediately reached,Waiting List", And if it is a task that can not be completed with one action,"projectWe add it to "In list" and process it. Of course, as you come up with new ideas as you spend your days, you need to export more and more and add it to the In list.


◆ "next actions list"
It takes more than two minutes from the item in the In list, but the next action list is to classify the tasks that you want to finish as soon as possible. It is OK even if it calls "action list to do as soon as possible". For example, tasks like "Watch movies of fun cats on YouTube" or "Play Candy Crush Saga" will be included in this list.

◆ "Waiting for list" list (waiting for list)
Waiting for a reply by sending a mail to someone "Tasks that can not be immediately reached, such as" I want to finish quickly but I can not move until the submitted report returns "will be added to the" Waiting List ". However, it is necessary to check the items of the list each day in order to prevent the items added here from becoming lost.

◆ Project
Despite the desire to finish early, tasks that require multiple actions are listed as "projects" with multiple actions, not "next action list". Many tasks are added to the project list in GTD, and as a definition, "tasks that require one or more actions" are all added as projects. By deleting the action that ended from the item at the end of the action, you can avoid losing the progress until completion. The project may be completed by completing multiple items of "next action list".

◆ Tagging
In the "next action list", tag the action as "possible place" and "what you need" tag like SNS. For example, it is tagged as "@ town / @ shop" for "keep buying dog food" and "Cuteoverload.comIt seems like "@ @ everywhere" if you browse "@ PC / @ Web", "smile at strangers". Tags increase with the number of action lists, but the important thing is to make tags that can distinguish places and necessary things at a glance, so that the "@ anywhere" tags are useful ideas when wondering what to do ... apparently ...


Also, when there are plans to meet people, tagging "appointment tag" is also effective. For example, when you are waiting for a meeting with Mr. Hoover, you need to think about what you want to talk to Mr. Hubert by the scheduled date and time. So if you tag the meeting task as "@ Hoobody" etc, it will make it easier to remember what you talk about when you see the meeting schedule and make it easier to make time to think.

◆ "One day / perhaps" list (some day / maybe list)
"Someday / perhaps list" is a list for not forgetting ideas that you have come up with unintentionally. While adding a task to be completed as soon as possible "next action", tasks that require multiple actions to "project", "I want to buy a picture of my bedroom", "I want to do it in the future someday" If you add the task to "someday / perhaps list" OK. However, it is necessary to review this list once a week, adjust it to other tasks, and transfer it.


ByAndy Ciordia

◆ Calendar
I will write it in the calendar literally "Tasks that I have to definitely end on this date and time". By filling in the calendar the task with the set date and time, it will not be "diluted" for other tasks, so you can think about what you should do with refreshing. The task "You must do it, but the time is not decided" is classified as "next action".

◆ Review every week
David Allen, who devised the idea of ​​GTD, said in a book "Weekly review" is an important factor for success. Because when you start GTD, unless you are a robot, it always means "missing". For example, if you complete one action of "Project" that takes two actions in a week, the project will be finished with one action. Then, it is necessary to move to the "next action", but we do it by weekly review so as not to forget such work.

It is necessary to fix the review time every Friday and Sunday afternoon, so that it takes at least a minimum of 30 minutes to review the weekly review. Also, in addition to checking for missing entries in the list, if you find a task you no longer need to complete immediately in the list of "next action", move to GTD list regularly, such as "someda / perhaps list" By doing so, you will always be able to grasp what you need to do in the latest state.

◆ Tools
The GTD system is as described so far, afterwards you need to get used to how to accomplish new tasks for a while. It is important to carry out GTD in a comfortable way, and if you are stressful when you write up ideas that come up to you, you will not write small ideas. Therefore, although it seems that it is not recommended to use many small and difficult tools, it is not directly related to GTD, but as a tool which does not have a problem even if it is taken in "Read folder"Memorandum file"Has been proposed.

When putting a task "read something" into "next action", it is easy to postpone it. By always carrying items such as physical books and documents that perform tasks to read there as a "reading folder", tasks to read books that I was planning to read in dentist waiting time etc can be done little by little.

The "memorandum file" is a folder consisting of 43 files, which is a combination of the 30th day + 12th month on the 1st. In this folder, for example, I added a ticket that I should not forget when I have a concert schedule to the file of the scheduled day. It is different from the calendar by writing notes on tasks rather than tasks, by making a note at the time of thinking "There is a thing on that day", just by checking the contents of today's file before going out, forgetting something left behind It can be eliminated. It is possible to set future reminders as a memorandum.