Seven simple rules to eliminate useless meetings

ByBairis Desarrollos ...

When asking, "What is the thing that has lowered productivity most in the team?" At work, in many cases, it is "management of documents" and "schedule of meetings" to dominate the top of the list , That's why business-specific SNSLinkedInCEO Jeff Weiner said that the latter "meeting schedule"Seven simple rules to eliminate useless meetingsIs summarized.

A Simple Rule to Eliminate Useless Meetings | LinkedIn
http://www.linkedin.com/today/post/article/20130701022638-22330283-a-simple-rule-to-eliminate-useless-meetings

◆ 01: Discontinue presentation

ByKirill Kedrinski

LinkedIn will abolish the presentation, instead, we will distribute the material about the content to be discussed at the meeting to the conference participants 24 hours before the meeting and let them know about the content before the conference begins.

That does not necessarily mean that materials and materials dealt before the meeting are read necessarily, so we set a time to look through the materials for 5 to 10 minutes from the start of the meeting. Those who have not yet read the materials have read through that time and those who have already read refresh their memories, recognize the points they want to deeply digress, or even send an e-mail with a delay in reply is. As a result, LinkedIn said that the conference participants were able to finish the meeting early, with the agreement that "I spent a good time."

When the reading time is over, we will start a discussion. At this time, care must be taken so that people preparing materials do not start presentation. There is no presentation. It may be uneasy if there is not a person who explains enthusiastically about the material, but at such time, the meeting of "without presentation" to the team members is a new attempt to adapt to any company, formerly a presenter Please remind me that it will benefit all the participants, including those who are. By eliminating the presentation, people can share the situation, deeply talk about persuasive data, and focus on meaningful debate above all. In the case of thoughtful meetings about materials, questions are minimized, and there may be surprises that the meeting was seen as necessary for one hour in 20 to 30 minutes.

It is, of course, possible to make high-level discussions, receive advice and conclude even if they are prepared in advance for the material in advance. However, if you stop the presentation, you will have time to listen to the information you already know, not waste time, dig into more problems and exchange real opinions.

◆ 02: Define the purpose of the meeting

ByMarco Bellucci

Asking the question "What is the purpose of this meeting?" At the beginning of the conference is that the meeting will not deviate from the path unrelated to the agenda and will not be drilled down further, and people will focus on one point It is possible to proceed.

◆ 03: Decide the driver

ByKarl-Ludwig G. Poggemann

When comparing the conference to driving a car, someone needs to hold the steering wheel. As more than one person grips the handle, it is very difficult to move the car along the way. The driver plays the role of preventing the discussion from being controlled by anyone alone, preventing the path of discussion from deviating from the way it should be, and advancing the meeting appropriately.

◆ 04: Take some time to clarify basic principles

ByAfrica Renewal

The meeting quickly deviates from the main line. Imagine a gathering of UN General Assembly without headphones translating in real time. It is quite obvious what kind of situation will happen. Words are power, so it is important that people surround the table with the same awareness of keywords and phrase concepts. Investing in time for that is worthwhile.

◆ 05: Assign a registrar

ByDia

Records should be recorded by persons who are fast typing or those who can write shorthand not to record one character at a time but rather those who well describe the purpose of the meeting and can understand the situation of the meeting and record important points . This will make a record of what was discussed and agreed, and it will be very valuable to those who could not attend the meeting.

◆ 06: Summarize the conference

ByKim Piper Werker

Important conclusions · Execution items and necessary for proceeding to the next stepaccountabilityPlease do not end the meeting without the summary of. The summary is that when the meeting becomes long and people go to the next schedule, it is disliked at the very beginning. However, as this is the most important thing of the meeting, let the attendees sit firmly in the chair and let the conference participants start discussing and agreeing on the next step, please concentrate on the abstract.

◆ 07: Ask for improvements

ByJessica Lucia

It is one way to get feedback by asking whether there is something that can be made meaningful for the participants discussing at the end of the conference, and whether they can be improved in the future. If there is nothing you need to change the goal or format of the meeting or remove the calendar. There is no better way to know whether the next meeting is necessary or not.