How to quickly and intuitively prioritize your work

The method introduced here is useful for a wide range of purposes, from decision-making at the management level to daily shopping. It's a simple method of drawing a diagram of 4 squares and classifying the work you are currently working on, but the effect is outstanding.

In the first place, ' intuition ' is the cognitive ability to directly grasp an object and its essence based on knowledge without using reasoning. Unlike 'instinct' and 'intuition', it is different in that it can be obtained from the experience of living up to now. With this 'intuition,' you can quickly prioritize your work and process it efficiently, or make quick decisions when you're wondering which product to choose from. ..

How To Prioritise Quickly And Intuitively | 101 Ways

First, draw 4 squares of 2x2. Of these, the X-axis and Y-axis represent the following, respectively.

X-axis (horizontal axis): 'Difficulty' . Negative degrees of time, cost, effort, risk, complexity, etc.
Y-axis (vertical axis): 'Importance' . Income, cost savings, risk of not doing it (which is really important), in short, a positive degree.

The lower left is the lowest value, and the farther away it is, the higher the value. It's the same as a normal graph.

So, we will place the problems and jobs that we are currently having in these 4 squares, but the point is to 'comparing' the things to be placed 'relatively'. In other words, compare A and B and compare which is more difficult or more important and arrange them. By separating and comparing each one, it will be possible to put them in the appropriate place.

This can also be applied to projects such as product development.

For example, when developing a product, first place it on the side of the final purchaser and owner of the product, with reference only to the vertical axis, that is, the Y axis. Place it on the side of the technician who will ultimately develop the product, with reference only to the horizontal axis, that is, the X axis. By doing this, it is easy to find out what is required and how difficult it is to achieve it. By doing this, the function at the top left is a function that is easy to develop and is required, so it is a function that should be incorporated with the highest priority.

The trick to arranging is to place the ones that take less time, effort, and cost but are more important, or vice versa, that is, the extreme ones first. Based on that, 'Is it less important or more important than this? Is it easy to do?' Is relatively judged and the rest are placed. Of course, during the placement, it turns out that 'No, this seems to be more important', so in that case let's shift the position of the already placed one.

Don't forget about the one in the upper right corner. The work that comes to this square is not only 'difficult' but also 'important', which is extremely difficult. This is often the most strategically important point, and if left unchecked, it cannot move forward. However, it's just that it's a top priority and not something that should be done right now. To put it the other way around, what goes into the square on the upper right determines the fate.

In summary, the priority will be decided as follows.

1. Place the most important ones in the upper left, which are easy to do and can be started right away
2. Place the irrelevant things in the lower left that are not easy and obviously less important
3. Compared to them, is it more important or less important, and what is the effort and cost? Compare and place the rest
4. When you have to shift what you have placed once, shift it
5. When the placement is finally decided, execute in order from the one on the upper left.
6. The order of doing is upper left → lower left → upper right → lower right . In some cases, it may be better not to do the one placed in the lower right, so consider that as well
7. However, what is in the upper right is what you have to do in the end, and even though it is strategically important, it takes time and effort, so be prepared and do it carefully. Go

If you have a lot of work and you don't know which one to start with, or if you have a lot of things you want and you have a lot of candidates but you're wondering which one to buy, you don't know what order to do in product development or projects. It's worth remembering that it's useful in every aspect of your life, such as when.

in Note,   Column, Posted by darkhorse